Administrative Responsibilities: Assignments to special projects; including but not limited to filing and archiving confidential files in both physical and electronic forms, preparation of administrative documents for audits, and other special projects as needed. Provides general office administrative and secretarial support. If needed, manages and directs client traffic in the reception area while providing a sense of the AARS welcoming culture; Ability to interact tactfully and professionally with youth, adult and families of clients; Works closely with the Administrative Support Manager and the administrative team; Develops and distributes general information as needed.
Program Responsibilities: As needed, assists Program Supervisor with intake coordination for the adult substance abuse treatment services. Provides assistance in obtaining client’s basic demographic information, initiating client’s electronic health care record account, refer to Data and Compliance Responsibilities. Assist with appointment reminders as needed.
Facility Responsibilities: Maintains general office appearance; Maintain office/kitchen/IT supplies inventory; Coordinating facility repair between contractors, Maintenance Manager, and Administrative Support Manager.
Data and Compliance Responsibilities: Provides data entry in Unicare (our electronic database system) including but not limited to client data; Develop and distribute reports; Assists in maintaining confidential files in both physical and electronic forms; Assists management with reconciliation of data.